File notes and AI data leakage: what pasted notes give away in ChatGPT or Claude.
File notes, case notes and progress notes are written fast and candidly, for the record, and staff paste them into AI tools to tidy them or turn them into something longer. Notes hold what the client said in confidence, the professional's impressions and decisions that were never meant for anyone outside the practice. These pages mark up real notes across professions.
Accountants
Journal narrations, a related-party loan, reconciliation items and the reviewer’s own doubts, which the client has never seen.
See what leaves → The bookkeeper handover noteWhere the logins live, a payroll dispute, a director’s private spending and a family confidence, in a note written in a hurry.
See what leaves →Law firms
Financial advisers
A redundancy nobody knows about, a health change, a family conflict and the adviser’s impressions. What the client said before it became advice.
See what leaves → The estate and aged care planning noteA parent’s care needs and assets, the wills, the beneficiaries and the family disagreement. Three generations, in one note.
See what leaves →Aged care
Mortgage brokers
Healthcare
General practitioners (GPs)
A palliative patient, a resuscitation order, a child protection report and a result still to come.
See what leaves → The clinical meeting minutesA blood thinner near miss, the patient’s name, a nurse’s performance and a GP’s health.
See what leaves →Dental practices
NDIS providers
Recruiters
Common questions
Is it safe to put a note into ChatGPT or Claude?
Do ChatGPT and Claude use the information in a note?
Can I remove the names from a note before using ChatGPT or Claude?
How can a practice use AI on notes without sending them to ChatGPT or Claude?
What do the pages about notes show?
Are the example notes real?
Which professions are covered?
See Dominion answering from your own documents.
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